Personal Assistant to MD

Randstad CPE
£25 - £35 per annum
10 Aug 2017
18 Aug 2017
? PA / Office Manager - Building (Guildford) Role Overview: A challenging, yet exciting opportunity has become available as part of Building Southern Division in Guildford, and we are looking to recruit a PA/Office Manager who will report to our Regional Managing Director. Main Purpose of Job: The PA/Office Manager will ensure all aspects of secretarial and administrative duties for the Directors is carried out in the most efficient and economical way, utilising the resources available. They will encourage and create a teamwork culture throughout, recognising the responsibilities of the Line Management Structure, whereby opportunities are maximised and problems are identified and resolved to the overall benefit of the team and the company. The individual is responsible in driving a 'Can Do' attitude across the Secretarial / Admin team with emphasis on meeting deadlines and a strong customer service ethic. Key Accountabilities: Providing a confidential PA service to the Managing Director & Commercial Director Maintaining the MD and Commercial Director's diary, emails and telephone calls Prepare monthly board pack within timescales for distribution Prepare quarterly BU report (PowerPoint document) Maintain holiday and sickness records for all Directors Maintain holiday and sickness records for all direct reports Issue job numbers for new contracts Identifying office administration problems and actioning solutions Manage and delegate effectively to the Admin team ensuring that work is conducted to the highest level Carry out Personal Development Reviews (PDR's) for direct reports ensuring effective development plans are implemented, carried out and reviewed accordingly Act as the main liaison between internal GT offices within the Group Close working relationship between Senior Management, site teams and HR Undertake project work as suggested Ensure any amendments to group policies / processes are communicated to the region effectively Draft / respond to internal / external correspondence Arrange regular Project Manager meetings on site Co-ordination of all office and site archiving ensuring adequate records are kept on file Skills and Experience Similar experience within the Construction industry is a must Excellent verbal and written communication skills Ability to manage others Organisation and prioritisation skills Excellent time management skills Ability to maintain confidentiality Excellent attention to detail Ability to engage with people and drive a 'can do' culture across team and business unit Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business. This job was originally posted as