Finance Executive Assistant

Strictly Recruitment
20.00 - 22.00 GBP Hourly
08 Aug 2017
05 Sep 2017
Contract Type
A very well known global Financial firm are seeking an Executive Assistant to work in a busy and demanding environment.

This is an excellent opportunity for a pro-active and highly organised EA to provide support to Senior Finance Managing Directors, Executive Directors and Vice Presidents.

Experience of working in a global organisation and multi time zones will be of benefit in this role. The role requires a self-motivated, positive, dynamic and pro-active individual who can adapt in an ever-changing environment and who will constantly seek to adopt best practices and efficiency's.

Responsibilities include:

Extensive overseas travel management

Planning and organising trips, arranging complex schedules and meeting itineraries

Manage and process expense claims for senior management group in a timely manner, ensuring all claims are within Firm policy and accounts payable deadlines are met

Assisting and supporting visitors to the London office

Plan and organise the provision of an office / desk for the visitor

Manage and co-ordinate the visitors schedule including meetings, lunch and dinner arrangements. Offer full admin support during the visit

Meeting and greeting clients and visitors to the Firm

Devising and maintaining intuitive office systems, including data management, filing, processes etc

Providing general administrative support for the organisation of meetings, workshops, conferences, team meetings.

Booking and preparing the room, ensuring all requirements are met

Integration of new hires into the department

Check weekly reports to identify joiners to the Firm and process accordingly; new desk, log on and all equipment requested

Point of contact for all administrative queries within your business area

Co-ordination of all moves and associated processes: Desk moves, IT moves, system updates, mail drops, large scale project moves, floorwalks

Ensuring accurate organisation charts are prepared and uploaded on a monthly basis

Holiday and sickness coverage for other Executive Assistants within the department

If this sounds like the role you have been waiting for then please apply today!

Only shortlisted candidates will be contacted

Strictly Recruitment are an equal opportunities company