Programme Support Analyst

South East England
08 Aug 2017
05 Sep 2017
Contract Type
About Ashurst:

Ashurst is a leading global law firm with a history spanning almost 200 years, and clear strategy for our future growth. Our in-depth understanding of our clients and commitment to providing exceptional standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law. To find out more please visit here

In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks. These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations

Business Area - IT

Role: Programme Support Analyst

Location: London

Reporting to: IT Infrastructure Programme Manager

Hours of work -

Monday to Friday, 9:30 - 17:30, however you will be required to work such hours as are necessary to carry out your duties.

Department/ Role Overview:

To provide admin assistance to the IT Infrastructure Programme Manager and across the KRATOS Programme.

Main responsibilities:

Work with project teams and business representatives to support Programme delivery, ensuring high level milestones and deliverables are defined, resourcing requirements understood, risks and issues managed and progress monitored;
Engage with all relevant stakeholders and support the Programme Manager in providing regular communications & programme status updates, including Board report preparation;
Maintain the central repository of Programme deliverables and process documentation in FileSite;
Recording & monitoring Programme Financials (if appropriate);
Develop & maintain the schedule for regular programme meetings;
Maintain view of all team members' holiday plans; recruitment & on-boarding of new starters
Arrange meetings, produce minutes from key programme meetings, maintain action log and follow-up on action updates
Be the link with central PMO/Project office to ensure governance is adhered to, delivery is in accordance with the project office delivery methodology, and correct templates are used
Manage programme mailbox (if appropriate)
Act as central point of contact / backup for Programme manager

Risk and Control: Ensure that all activities and duties are carried out in full compliance with our regulatory requires and internal policies.

Essential skills and experience:

Experience as a project administrator working as part of a busy project management team, ideally within a law firm.
Working within a structured project framework
Experience of using MS Excel and MS Project
Experience of ensuring that projects are run in compliance with the Firm's requirements
Providing guidance to project team on project approach
Maintaining and integrating project plans
Tracking and reporting overall progress of projects and programmes
Establishing and maintaining the project & programme documentation library
Monitoring resource utilisation
Good understanding of soft skills involved in liaising with project managers and other staff members
A good eye for detail; ability to work accurately and effectively even when under pressure
Able to learn and understand processes used within the department
Excellent analytical skills
Excellent knowledge of all elements of the project lifecycle
Able to manage multiple tasks concurrently
Tactful and diplomatic when in pressured situations
Excellent presentation, written and communication skills
Uses initiative - 'can do' approach

Desired skills and experience

Familiarity with some or all of the following:

Prince 2 or similar project methodologies
Proven experience as a project administrator within a law firm
Good Working Knowledge of Microsoft environments - Windows 7, MS Word, Excel, PowerPoint, Visio and MS Project

Our Culture is shaped by our core values of Collaboration, Excellence, Innovation, Integrity and Accountability. They guide how we relate with each other, our clients, our behaviour.